Key Takeaway
Instaffo partnered with Dealfront to elevate its recruiting platform by solving one of its biggest pain points: unreliable and fragmented company data. This allowed the team to deliver more relevant matches, streamline internal processes, and unlock product innovation.
Key insight: Enriched, accurate company data enabled faster and more precise recruiter–candidate matching, transforming the overall hiring experience.
Product used: Dealfront’s data enrichment API provided reliable real-time data on company profiles, tech stacks, and growth signals.
Strategy: Collaborative integration with Dealfront’s technical team ensured fast rollout and continuous optimization aligned with Instaffo’s core use cases.
Results: Reduction in manual workflows, faster product experimentation, and measurable increase in match quality and hiring relevance.
Framework: A trusted partnership based on transparency, a shared roadmap, and two-way feedback enabled rapid scaling and future-proofed recruiting innovation.
Get to know Instaffo
Instaffo is a recruiting platform built with a clear mission: to connect the right people with the right companies, without the friction of traditional hiring processes. Specializing in tech, marketing, sales, and finance, Instaffo bridges the gap between talented professionals and forward-thinking organizations.
Instead of focusing on volume, Instaffo emphasizes quality matches, ensuring that candidates are paired with companies where their skills and ambitions align. This requires a foundation of accurate, real-time company data, something Instaffo knew it had to get right to scale its platform and deliver a best-in-class recruiting experience.
The Challenge
Recruiting is only as effective as the data that powers it. For Instaffo, this became increasingly clear as they tried to scale their platform. Too often, the company profiles they relied on were incomplete or out of date because information was being pulled from inconsistent sources. This lack of reliability created friction throughout the process. Matches took longer to generate, delaying meaningful connections between candidates and employers. At the same time, Instaffo’s internal team found themselves bogged down in manual work, spending valuable hours filling in data gaps rather than focusing on product development or user experience.
The consequences of these issues extended beyond efficiency. With unreliable and fragmented data, Instaffo’s ability to innovate was significantly restricted. New product features, especially those designed to improve precision in matching or to surface more relevant opportunities, often remained theoretical because the underlying data simply wasn’t strong enough to support them. Multiple data providers were tested, but none could deliver the combination of reliability, timeliness, and depth of insight Instaffo required. Without a dependable data foundation, the platform was effectively flying blind, leaving both recruiters and candidates underserved and preventing Instaffo from fully realizing its vision of a streamlined, data-driven recruiting experience.
The Solution
When Instaffo partnered with Dealfront, they discovered more than just a data provider, they found a collaborator capable of delivering reliable, enriched, and actionable data at scale. From the outset, the two teams worked hand-in-hand to identify exactly where enhanced data could make the most immediate impact. Together, we mapped out the recruiting use cases that mattered most: ensuring accurate company profiles, capturing tech stack information, and detecting growth signals that could indicate hiring potential.
The integration process itself was highly pragmatic and collaborative. Dealfront’s team worked closely with Instaffo’s developers to ensure that every API endpoint was aligned with the platform’s functionality. Routine check-ins and transparent planning sessions allowed both teams to quickly identify and resolve any issues, whether it was fine-tuning data formatting, handling edge cases, or optimizing response times. This hands-on approach meant that Instaffo’s platform could start ingesting enriched, accurate data almost immediately, rather than waiting weeks for a traditional, siloed integration.
As the integration progressed, Instaffo’s internal team began noticing tangible benefits. Previously manual tasks, like cross-referencing company information or updating incomplete profiles, were drastically reduced. Recruiters could focus more on connecting candidates with the right opportunities, while the product team gained the confidence to experiment with new features knowing they had a reliable data foundation. Over time, these small efficiencies compounded into a smoother, faster, and more intelligent recruiting experience.
The results were immediate and measurable:
Candidate–company matches became more precise and relevant, resulting in better connections between talent and employers
Recruiters and applicants benefited from more tailored recommendations, improving engagement and satisfaction
Internal workflows were simplified and faster, reducing the manual effort previously required to fill in data gaps
Product teams gained confidence to innovate, knowing they could rely on a strong and consistent data foundation
“With Dealfront, we now have a reliable interface and a solid data foundation. The results are immediate: less manual work, faster implementation of new ideas, and a smoother experience for our users.”
Nikolai Gulatz, CTO & Managing Director, Instaffo
A partnership built on collaboration
For Instaffo, the real differentiator was not just the quality of the data, but the quality of the partnership.
Working with Dealfront meant:
Direct communication and open feedback loops, ensuring any challenges were addressed quickly
A transparent product roadmap, giving Instaffo confidence in future developments
Problem-solving on equal footing, with Dealfront acting as a true collaborator, not just a vendor
This partnership mindset gave Instaffo the support and flexibility it needed to unlock new product potential.
Data-driven recruiting, future-proof results
By integrating Dealfront’s enriched data into its recruiting platform, Instaffo has built a future-proof hiring experience that is:
Transparent
Relevant
Scalable
Measurably effective
Recruiters can now focus on connecting with the right talent, while candidates benefit from opportunities that genuinely align with their skills and goals.
“It was crucial to have a partner who listens to feedback, has a transparent roadmap, and delivers real solutions instead of empty promises. That’s exactly what we experienced with Dealfront.”
Nikolai Gulatz, CTO & Managing Director, Instaffo
Key takeaways
A reliable data foundation enabled immediate and measurable improvements
Applicant numbers and response rates increased significantly
Workflows were simplified, reducing manual workload
The collaboration fostered trust, transparency, and speed
With Dealfront powering its data layer, Instaffo transformed its recruiting process from reactive to proactive. No longer constrained by incomplete or inconsistent information, the team can now anticipate hiring trends, identify high-potential candidates more quickly, and deliver opportunities that are truly relevant to both talent and employers. The partnership has allowed Instaffo to move faster, think bigger, and innovate with confidence, introducing new features and insights that were previously impossible.
Beyond immediate operational improvements, this collaboration has fundamentally strengthened Instaffo’s ability to scale. Recruiters spend less time on manual tasks and more time building meaningful connections, while product teams can experiment with advanced matching algorithms and predictive analytics, knowing they have a solid, reliable data foundation. In short, Instaffo is no longer just keeping up with the demands of modern recruiting, it is setting a new standard for data-driven, future-proof hiring experiences.
